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AL-ASIF SUGAR MILLS LIMITED
ANNUAL REPORT 2004
DIRECTORS' REPORT
GENERAL
Sugarcane is the fourth largest agricultural crop after cotton, wheat and rice and Sugar Industry is the vital organ of Pakistan's
economy around which the financial statistics revolve. The price of sugar, depends upon demand and supply position. The supply
position of sugar in the nineties depended largely on Sindh Sugar production, as Sindh was a net exporter of sugar to other
provinces. This situation has changed. Sindh has scarce water supply and a crop like sugar cane requires a good amount of water
and a larger period to grow; the farmer has thus diversified to other crops in the Province of Sindh. On the other hand Punjab has
cultivated improved varieties and their milling capacity has increased, which has made Punjab self-sufficient in sugar: in fact
Punjab sugar has even been seen in Sindh.
The Sindh Sugar Mills financial structure has largely reversed compared to what it was a decade ago. Most of the Sindh Sugar Mills
are running into losses. There is a worsening crop situation in the two lower Sindh districts of Badin and Thatta. Months and months
pass without irrigation water being released in the canals. The land of Thatta is being encroached by sea. The effect of last floods in
district Thatta, specifically the area near the coast, which was in undated by floodwaters for a longer period, and which forms the
supply area of sugarcane to many mills, resulted in both losses of yield as well as recovery.
The season under report was short supply season for your mill, and the prices of sugar also remained subdued, resulting in gross
losses to the company.
The reduction in sugarcane rate has somewhat saved us from extra losses; however, due to almost no sugarcane in our area, we had
to buy the same from other areas resulting in extra burden in the form of transport subsidy. By and large, management succeeded
in keeping the cane cost within limit.
You are aware that the company does not have any liquidity. It generates funds through sale of molasses, advances and deposits
from sugar brokers. The trend continued despite heavy liquidity positions of banks and DFl's countrywide, but do not qualify to
borrow from banks. We had to sell our sugar production promptly after production to recycle and regenerate funds for working
capital; due to our above exercise, we have not been able to harvest the benefits of marginal sugar price rise in the market. During
the term of operational activity, we sold our product even below Rs.15/- per kg. to meet the demand of sugarcane purchase.
However, a month after the season was over, the local sugar price and molasses price jumped due to sudden shortage in the
neighboring country. Prices of sugar are now stabilizing around Rs.18/- per kg. but we do not have any stock.
"Allhumdulilah the management has succeeded in negotiation of loans with banks / DFI's in the light of circular No: 29 dated: Oct,
2002. The SBP Committee has conveyed its decision in Oct, 2004. The final approval from individual Banks/ DFI's is awaited. In
future your company will be in a position to avail credit facility from the banks and will not bear high financial cost."
Particulars 30th 30th
September September
2004 2003
Season Started 10-12-03 25-12-2002
Season Closed 28-03-2004 12-04-03
No. Days Worked 109 109
Sugarcane Crushed (M.Ton) 229,327 265,822
(Mounds) 5,733,187 6,645,550
Sugar recovery (%) 8.975 9.746
Sugar production (M.Ton) 20,556 26,126
Molasses Production (M.Ton) 11,558 13,171
FINANCIAL RESULTS
30th September 30th September
Particulars 2004 2003
Rs. Rs.
Sale 277,905,399 407,025,797
Cost of Goods Sold -314,703,555 -395,505,344
Gross Profit/ (Loss) -36,798,156 11,520,453
Administrative Expenses -20,724,507 -19,304,644
Selling & Distribution Exp -340,913 -423,733
Financial & Other Charges -3,230,439 -31,411,162
* Other Income 115,778,430 101,696
Profit/(Loss) before Taxation 54,684,415 -39,517,390
Provision for Taxation -1,389,527 -2,035,129
Profit / (Loss) after Taxation 53,294,888 -41,552,519
SEASON 2004-2005
The ensuing season is a nightmare for Sindh Sugar Industry, particularly sugar mills of Thatta. There is hardly any crop worth
mentioning to harvest. Crop will have to be brought from out zone, which due to lower sugar price has become uneconomical.
Government had announced the mills start-up date as October 1, 2004, which was meaningless as mills were not ready by that time.
Start-up was then shifted gradually to November 1, 2004 even at that time growers could not get the harvesting started. The final
date was announced as November 20, 2004; however, either there is inadequate sugarcane to harvest or the growers are keeping the
sugarcane un-harvested for price to rise, in both the cases mills are running at half the capacity. In this situation we will see many
mills closing down.
The company has entered into an operating lease agreement, for a period of two years, with Dewan Sugar Mills Limited ("DSML"),
whereby the company has vested exclusive right of its production facility to Dewan Sugar Mills Limited. The lease arrangement will
ensure sufficient cash flow to enable the company to meets its obligations for payment of installment arising out of settlement in
terms of S.B.P. circular 29. In the prevailing circumstances of price war our lease arrangement with Dewan Sugar Mills Ltd. Is a very
healthy sign and plays a vital role in the operation of Mills.
HEALTH. SAFETY AND ENVIRONMENT
Appropriate facilities existed for safeguarding the health of employees in accordance with the Factories Act 1948 and National
Environment Quality Standard (N.E.Q.5.) for Sugar Industry. We are collaborating with Environmental Protection Agency, Govern-
ment of Sindh and facilities are being developed at site to minimize the emissions to the desired standard level.
INFORMATION TECHNOLOGY
Improvement and up-gradation of the existing instruments are being continuously made to keep up with the requirements of
technological advancement in this field.
PATTERN OF SHAREHOLDING OF THE ORDINARY SHARES BY
THE SHARE HOLDERS AS ON 30th SEPTEMBER, 2004
Number of Shan eholding Total Shares
Shareholder    From To Held Percentage
1,508 1 100 150,357 1.03
1,929 101 500 820,729 5.6
89 501 1,000 80,195 0.55
120 1,001 5,000 272,190 1.86
11 5,001 10,000 84,700 0.58
5 10,001 15,000 58,700 0.4
3 15,001 20,000 51,400 0.35
3 20,001 25,000 73,000 0.5
1 30,001 35,000 30,700 0.21
1 50,001 55,000 52,200 0.36
2 95,001 100,000 200,000 1.36
2 145,001 150,000 300,000 2.05
1 225,001 230,000 227,600 1.55
1 245,001 250,000 249,000 1.7
1 285,001 290,000 290,000 1.98
1 315,001 320,000 312,700 2.13
2 545,001 550,000 1,100,000 7.5
1 580,001 585,000 583,000 3.98
1 730,001 735,000 733,333 5
1 3,070,001 3,075,000 3,072,100 20.95
1 5,920,001 5,925,000 5,924,762 40.4
3,684 14,666,666 100
Name of Director No. of Meetings Attended
1) Mr. Qazi Amjad Abid Abbasi 2
2) Mr. M. Arshad Mirza 4
3) Mrs. Husna Amjad Kazi 3
4) Mr. Ali Akber Junejo 1
5) Mr. Haji Sher Jamali 2
6) Mr. Shaikh Aftab Ahmed (I.D.B.P) 2
7) Mr. Kamal Shoaib (N.I.T) 2
8) Mr. Mohd. Abdul Samad (N.I.T) 3
FUTURE PROSPECTS
The past was the indicator to the future and the future prospects of sugar mills in Lower Sindh especially in Thatta are bleak &
cloudy unless there is improvement in the availability of water. Water shortage has turned the growers away from cultivation of
sugarcane. Soil has become bitter due to flood backwater in the coastal areas. The situation is more critical in lower Sindh area
compared to the position in Upper and Central Sindh areas.
The future of sugar industry is dependant on the cost of raw material, increase in sugarcane support price without adequate
protection to Sugar Industry in Sindh is also harming this vital economic sector of rural Sindh, however, there is least botheration in
official circles.
The availability of liquid resources in the country should also contribute to the well being of the sector, which is still to materialize
in our case. Patronage from Federal and Provincial government is necessary for the revival of the industry on sounder footing i.e.
support price of sugar to match the increasing manufacturing cost.
ACKNOWLEDGEMENT
We would like to take this opportunity to convey our deep appreciation to the shareholders, the workers, staff and officers of the
Company for their patience, tolerance and forbearance, as well as the assistance and cooperation to the management during these
hard days.
We would also like to thank our valued dealers, suppliers, financiers and shareholders for their cooperation and the trust reposed
in our Company.
In the end, let us pray to Almighty Allah to guide us in all our pursuits of national development and for the betterment of your
organization, Ameen.
CATEGORYWISE SHAREHOLDING AS ON 30-09-2004
SHAREHOLDERS NUMBER OF PERCENTAGE OF
CATEGORY SHARES HELD SHAREHOLDING
INDIVIDUALS                                                                                                                                            3.983.071  27.16
DIRECTORS, CEO & THEIR SPOUSE AND
MINOR CHILDREN
Mr.     Qazi Amjad Abid Abbasi 5,924,762 40.4
Mr.     M. Arshad Mirza 733,333 5
Mrs.   Husna Amjad Kazi 24,000 0.16
Mr.     Ali Akber Junejo 25,000 0.17
Mr.     Haji Sher Jmali 30,700 0.21
LIMITED COMPANIES
M/s. Asif Agencies 15,400 0.11
M/s. Pak Grease Mfg. Co. (Pvt.) Ltd. 9,500 0.06
M/s. General Chemical Ltd. 5,000 0.03
M/s. Valika Art Fabrics Ltd. 9,000 0.06
FINANCIAL INSTITUTIONS
M/s. National Bank of Pakistan (Trustee Department) 3,072,100 20.95
M/s. Habib Bank Limited 2,000 0.01
M/s. Pakistan Industrial Credit Investment Corporation Limited 228,100 1.56
M/s. Investment Corporation of Pak. 290,000 1.98
INSURANCE COMPANIES
M/s. Adamjee Insurance Co. Ltd. 1,000 |                          0.01
INVESTMENT COMPANIES
M/s. Karachi Investment Co. (Pvt) Ltd. 1,000 0.01
M/s. The Pakistan Fund 312,700 2.13
SIX YEARS' REVIEW AT A GLANCE
Description 2004 2003 2002 2001 2000 1999
Trading results:
Turnoverr (Net Sales) 277,905 407,025 210,680 495,684 377,225 285,646
Gross profit / (loss) -36,798 1,152 -50,104 12,303 -21,512 -18,595
Operating (loss) / profit -57,863 8,207 -68,310 -9,452 -40,483 -33,952
(Loss) / profit before taxation 54,684 -39,517 -152,999 -50,245 -82,663 -58,493
(Loss) / profit after taxation 53,294 -41,552 -154,175 -52,700 -83,347 -59,851
Balance Sheet:
Shareholder equity 146,667 146,667 146,667 146,667 146,667 146,667
Surplus on Revaluation of F. Assets 90,189 96,154 186,826 186,826 186,826 -
Accumulated (loss) / profit -909,023 -971,495 -955,225 -801,049 -748,349 -665,002
Property, plant & equipment 365,936 382,733 405,320 431,123 454,391 289,322
Other long term assets 769 769 1,409 2,034 3,297 3,147
Current assets 72,095 123,346 115,958 125,649 115,966 108,088
Current liabilities 283,524 451,128 363,406 350,289 288,121 188,782
Long term liabilities 827,444 784,394 781,013 676,074 700,389 730,111
Significant results:
Gross profit / (loss) ratio % -13.241 0.283 -23.78 2.48 -5.7 -6.51
(Loss) / profit before tax ratio % 19,677 -9.709 -72.62 -10.14 -21.91 -20.48
Current ratio 0.254 0.273 0.32 0.36 0.4 0.57
Earning per share 3.63 -2.83 -10.51 -3.59 -5.68 -4.08
STATEMENT OF ETHICS & BUSINESS PRACTICES
The Company's policy is to conduct business with honesty and integrity and be ethical in all its dealings, showing
respect for the interest of those with whom it has a relationship.
The Company complies with all laws and regulations. The Company believes in fair competition and supports
appropriate competition laws.
The Company does not support any political party, not contributes to the funds of group whose activities promote
party interests. Company will promote its legitimate business interest through trade associations.
The Company is committed to provide products, which consistently offer value in terms of price and quality and
are safe for their intended use, to satisfy customer needs and expectations. The Company is committed to run its
business in an environmentally sound and sustainable manner. The Company recognizes its social responsibility
and will contribute to community activities as a good corporate citizen.
The Company believes in and fully adheres to the reliability of financial reporting and transparent transactions.
The Company recruits and promotes employees on merit, and is committed to provide safe and healthy working
conditions for all its employees. It also believes in maintaining good communication with employees.
The Company is committed to preservation of the environment.
It is the responsibility of the Board to ensure that the above principles are complied with and the internal audit
committee constituted by the Board will support them in the compliance.
Arrangements are being made for orientation courses for its Directors during the year to apprise them of their duties
and responsibilities.
The Board has approved appointment of CFO, Company Secretary and Head of Internal Audit, including their
remuneration and terms and conditions of employment, as determined by the CEO.
The directors' report for this year has been prepared in compliance with the requirements of the Code and fully
describes the salient matters required to be disclosed.
The financial statements of the Company were duly endorsed by CEO and CFO before approval of the Board.
The directors, CEO and executives do not hold any interest in the shares of the Company other than that disclosed in
the pattern of shareholding.
The Company has complied with all the corporate and financial reporting requirements of the Code.
The Board has formed an audit committee. It comprises of 3 (three) members, of whom 2 (two) are non-executive
directors including the Chairman of the Committee.
The meetings of the audit committee were held at least once every quarter prior to approval of interim and final
results of the Company and as required by the Code. The terms of reference of the committee have been formed and
advised to the committee for compliance.
The Board has set-up effective internal audit function.
The statutory auditors of the Company have confirmed that they have been given a satisfactory rating under the
quality control review programme of the Institute of Chartered Accountants of Pakistan, that they or any of the
partners of the firm, their spouses and minor children do not hold shares of the Company and that the firm and all its
partners are in compliance with International Federation of Accountants (IFAC) guidelines on code of ethics as
adopted by Institute of Chartered Accountants of Pakistan.
The statutory auditors or the persons associated with them have not been oppointed to provide other services except
in accordance with the listing regulations and the auditors have confirmed that they have observed IFAC guidelines
in this regard.
We confirm that all other material principles contained in the Code have been complied with.
REVIEW REPORT TO THE MEMBERS ON STATEMENT
OF COMPLIANCE WITH BEST PRACTICES OF
CODE OF CORPORATE GOVERNANCE
We have reviewed the Statement of Compliance with the best practices contained in the Code of Corporate Governance
prepared by the Board of Directors of Al-Asif Sugar Mills Limited to comply with the Regulations No. 37 and Chapter XIII
of Listing Regulations of the Karachi and Lahore Stock Exchanges respectively where the Company is listed.
The responsibility for compliance with the Code of Corporate Governance is that of the Board of Directors of the Com-
pany. Our responsibility is to review, to the extent where such compliance can be objectively verified, whether the
Statement of Compliance reflects the status of the Company's compliance with the provisions of the Code of Corporate
Governance and report if it does not. A review is limited primarily to inquiries of the Company personnel and review of
various documents prepared by the Company to comply with the Code.
As part of our aduit of financial statements we are required to obtain an understanding of the accounting and internal
control systems sufficient to plan the audit and develop an effective audit approach. We have not carried out any special
review of the internal control system to enable us to express an opinion as to whether the Board's statement on internal
control covers all controls and the effectiveness of such internal controls.
Based on our review nothing has come to our attention which causes us to believe that the Statement of Compliance does
not appropriately reflect the Company's compliance, in all material respects, with the best practices contained in the Code
of Corporate Governance as applicable for the year ended September 30th, 2004.
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed balance sheet of AL-ASIF SUGAR MILLS LIMITED as at September 30,2004 and
the related Profit and Loss Account, Cash flow Statement, and Statement of Changes in equity together with the
notes forming part thereof, for the year then ended and we state that we have obtained all the information and
explanations which, to the best of our knowledge and belief, were necessary for the purposes of our audit.
It is the responsibility of the Company's management to establish and maintain a system of internal control, and
prepare and present the above said statements in conformity with the approved accounting standards and the
requirements of the Companies Ordinance, 1984. Our responsibility is to express an opinion on these statements
based on our audit.
We conducted our audit in accordance with the auditing standards as applicable in Pakistan. These standards
require that we plan and perform the audit to obtain reasonable assurance about whether the above said statements
are free of any material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the above said statements. An audit also includes assessing the accounting policies
and significant estimates made by management, as well as, evaluating the overall presentation of the above said
statements. We believe that our audit provides a reasonable basis for our opinion and after due verification, we
report that:
1.    The Company continued to incur oprating losses and upto September 30,2004 its accumulatd losses amounts
to Rs. 909.023 million (2003: Rs. 971.495 million) which has resulted in the net capital deficiency of Rs. 762.356
million (2003: Rs. 824.828 million). Its current liabilities exceeds current assets by Rs. 211.428 million (2003: Rs.
327.782 million). These conditions indicate the existence of a material uncertainty, which cast significant
doubt on the company's ability to continue as a going concern. The going concern assumption use in the
preparation of these financial statements is dependent on the ultimate outcome of the mitigating factors men-
tioned in note no. 1 to the financial statements.
2.    We refer to the matter of remaining long term liability of Rs. 270.122 million (2003: Rs. 276.140 million) (note
5.2.8) which is pending being under discussion with previous management for final settlement since the last
six years. We have not been provided with information and explanation to ascertain the final-outcome.
3.    We did not receive confirmations in respect of loans from Bankers Equity Limited, United Bank Limited,
Investment Corporation of Pakistan of Pakistan Ltd., Industrial Development Bank of Pakistan Ltd., Habib
Bank Limited, National Bank of Pakistan Limited and other financial institutions. (Refer note no. 5)
(a)   in our opinion, proper books of account have been kept by the Company as required by the Companies
Ordinance, 1984;
(b)   In our opinion:
(i) the Balance Sheet and Profit and Loss Account together with the notes thereon have been drawn up in
conformity with the Companies Ordinance, 1984, and are in agreement with the books of account and
are further in accordance with accounting policies consistently applied;
(ii) the expenditure incurred during the year was for the purpose of the Company's business; and
(iii) the business conducted, investment made and the expenditure incurred during the year were in accor-
dance with the objects of the Company;
(c)   in our opinion and to the best of our information and according to the explanations given to us, except for
the effect of the matters stated in para 1 to 3 above and note 10 and to the extent to which these may affect
the financial results of the company, the Balance Sheet, Profit & Loss Account, Cash Flow Statement and
Statement of Changes in Equity together with the notes forming part thereof conform with approved
accounting standards as applicable in Pakistan, and, give the information required by Companies Ordi-
nance, 1984, in the manner so required and respectively give a true and fair view of the state of the
company's affairs as at September 30,2004 and of the profit, its cash flows and changes in equity for the
year then ended; and
(d)   in our opinion, no Zakat was deductible at source under the Zakat and Ushr Ordinance, 1980.
(e)   Without qualifying our opinion we draw attention to note no. 1.3 and 5.2.9 to the financial statements. The
company has reversed liability of Habib Bank Limited, United Bank Limited and National Bank Limitd
(formerly Mehran Bank Limited) upon receipt of implementation letter from these banks and making
down payment of ten percent. The income arising from this adjustment (note 22) is dependent on meeting
of the conditions about payment of twelve quarterly installments on due dates by the Company as has
been laid down in the letter issued by the Committee.
BALANCE SHEET AS AT
Note 2004 2003
Rupees Rupees
SHARE CAPITAL
Authorised
50,000,000 ordinary shares 500,000,00