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The Frontier Sugar Mills & Distillery Limited
Annual Report 2000
CONTENTS
Board of Directors
Ten Year's Review
Notice of Meeting
Directors' Report
Pattern of Share Holdings
Auditors' Report
Balance Sheet
Profit and Loss Accounts
Cash Flow Statement
Statement of Changes in Equity
Notes to the Accounts
BOARD OF DIRECTORS
CHAIRPERSON Ms ZARMINE SARFARAZ
CHIEF EXECUTIVE BEGUM ZARI SARFARAZ
DIRECTORS KHAN AZIZ SARFARAZ KHAN
BEGUM LAILA SARFARAZ
ISKANDAR M. KHAN
ABDUL QADAR KHATTAK
MUHAMMAD RAFIQ KHAN
SECRETARY /
CONTROLLER FINANCE MALIK MOHAMMAD ASLAM, FCMA
AUDITORS MESSRS HAMEED CHAUDHRI & CO.,
CHARTERED ACCOUNTANTS
REGISTERED OFFICE  11, FORT ROAD, PESHAWAR CANTT.
FACTORY  TAKHT-I-BHAI, DISTT. MARDAN.
PHONES: 551051 - 551049- 551041
FAX: (0931) 62815
TEN YEARS' REVIEW
CANE BEET
YEAR CANE RECOVERY SUGAR BEET RECOVERY SUGAR
CRUSHED % PRODUCED SLICED % PRODUCED
M.Ton M.Ton M.Ton M.Ton
1991 118,552 7.79 9,244.70 61,376 9.29 4,777.20
1992 134,757 9.68 13,045.00 59,018 10.17 6,007.00
1993 117,578 9.71 11,417.60 45,740 9.94 4,548.85
1994 76,452 9.83 7,520.25 38,973 10.32 4,022.95
1995 61,488 9.54 5,866.95 36,418 10.60 3,860.40
1996 42,640 8.53 3,640.25 48,264 10.39 5,016.60
1997 42,340 8.37 3,543.65 30,565 9.84 3,008.10
1998 62,434 8.48 5,296.90 26,022 8.64 2,248.40
1999 124,462 9.09 11,318.85 26,410 9.57 2,528.15
2000 65,512 8.12 5,323.60 38,256 8.33 3,342.40
NOTICE OF MEETING
NOTICE IS HEREBY GIVEN that 63rd Annual General Meeting of the shareholders of The Frontier
Sugar Mills & Distillery Limited will be held on 31st March, 2001 at 10:00 A.M at the Registered
Office of the Company at 11, Fort Road, Peshawar Cantt. for transacting the following business.
1. To confirm the minutes of the last meeting held on 31st March, 2000.
2. To receive and consider the audited Balance Sheet and Profit and Loss Account of the
Company together with the Directors' and Auditors' Reports for the year ended 30th
September 2000.
3. To appoint auditors for the year 2000 - 2001 and to fix their remuneration. The outgoing
auditors, Messrs. Hameed Chaudhri & Co., Chartered Accountants offer themselves for
re-appointment.
4. To declare dividend.
5. To transact any other ordinary business of the Company as may be permitted by the Chair.
The share transfer books of the Company will remain closed for entitlement of dividend from 20th
March, 2001 to 30th March, 2001 (Both days inclusive).
By order of the Board
(MALIK MOHAMMAD ASLAM) FCMA
Peshawar: 19 February, 2001 SECRETARY
N.B: 1. Member unable to attend in person may kindly send proxy form attached with the Balance Sheet signed and witnessed to
the Company at least 48 hours before the time of the meeting. No person shall act as proxy unless he is entitled to be
present and vote in his own right.
2. Members are requested to notify any change in address immediately.
3. C.D.C. shareholders desiring to attend the meeting are requested to bring their original National Identity Cards, Account
and participants I.D. numbers, for identification purpose, and in case of proxy, to enclose an attested copy of his / her
National Identity Card.
DIRECTORS' REPORT
The Directors have pleasure in submitting their annual report alongwith the Audited Accounts of the
Company for the year ended 30th September, 2000.
1. SUGARCANE SEASON 1999- 2000
The sugarcane crushing season started on 11th November, 1999 and ended on 23rd February, 2000, we
crushed 65,512 tons of sugarcane and produced 5,323.60 tons of sugar at an average recovery of 8.12%.
The sugarcane supply was further decreased as compared with the last year i.e. 124,462 tons, as a result
only 30% of the rated capacity was utilized. The reason for low supplies of sugarcane to the mills is
diversion of sugarcane to gur making. There is a sales tax of Rs. 3,500.00 per ton on sugar, but there
is no tax on gur, which has make, it difficult for the sugar factories to compete with gur makers. We
had been requesting the Government to provide a level playing field to the industry by bringing gur
under sales tax net but nothing has been done so far. In the process not only we suffer but
the Government is also losing revenue. Beside due to low production of sugar, the Government has
to spend huge amount of scare foreign exchange on import of sugar.
2. SUGARBEET SEASON 2000
Sugarbeet slicing season started on the 15th May 2000 and ended on 16th June 2000. We sliced 38,256
Tons Of sugarbeet and produced 3342.40 tons of sugar at an average recovery of 8.33%. The recovery for
the year decreased as extra ordinary high temperature during the months of May and June damaged the
crop.
3. DISTILLERY
The Distillery plant remain closed due to very low prices of spirit in the local market.
4. GENERAL RESERVE
A sum of Rs. 10.000 million has been transferred to general reserve.
5. DIVIDEND
The Directors recommend the payment of 60% cash dividend out of the profits available for appropriation
on ordinary shares and 7% on irredeemable preference shares.
6. STAFF
An agreement between the Management and Collective Bargaining Agents was signed during the
year, which provides improved working conditions and added monetary benefits to the workers. The
Labour and Management relations remained cordial during the year, all employees were paid
bonus equivalent to 2.1/2 months salary in additional to other amenities and statutory benefit.
7. SALES TAX ON SUGAR
The sugar buyers are not registered under the sales tax act, therefore, we have to pay 1.50% extra
sales tax to the Federal Government from our own source. During the year Federal Government imposed
sales tax on ex mill price replacing the earlier practice of fixed price, this resulted in the increase of sales
tax on refined sugar from Rs. 2,520 per ton to Rs. 3,500 per ton approximately, which is great burden
on us.
8. CURRENT SEASON 2000 - 2001
The current season started on 16th November 2000 and ended within 14 days due to the diversion of
sugarcane towards tax-free gur production. We crushed 6,010 tons of sugarcane and produced 357 tons of
sugar at an average recovery of 6.32%. Due to the extremely high profitability in absence of all kind of
taxes in Gut manufacturing, the entire sugarcane crop was diverted to gur manufacturing. Our efforts to
procure sugarcane much above the support price fixed by the Government, could not stop the diversion of
sugarcane for Cur manufacturing, as a result we were forced to close the factory on 1st December, 2000.
During the year we submitted several presentation to the government to impose sales tax on gut, which
would give level playing field and allow us to compete with the Commercial Cur Manufacturers determined
by the market force. We are looking towards the Federal and Provisional Governments to take measures in
the national interest and remove the disparity between sweetener producers i.e. Sugar and Gur. We feel it
is extremely unfair that there are approximately Rs. 3500 per ton as sales tax to the Federal Government
on sugarcane delivered to the factory, and road cess at 50 paisa per 40 kg goes to the Provincial
Government for sugarcane delivered and crushed by the factory. These bonanzas of taxes have rendered
sugar manufacturing unfeasible in 'the Peshawar valley of NWFP in competition with tax free Cur
manufacturing. Moreover, there is huge export of gur to Afghanistan, which in a real sense is export of
sugar. This export/smuggling of gur across the border to Afghanistan has worsened the situation.
Unfortunately due to unbridled import of sugar especially from India during the crushing season has
depressed the sugar prices and made the offtake practically impossible, causing high inventory of stock at
the mills.
We have also imported some raw sugar for processing but this is not an answer for remedying the
situation of sugarcane supplies to the factory.
9. SUGARBEET CROP 2001
The area under sugarbeet crop this year is slightly more than last year and we expect the factory will
produce more sugar from sugarbeet than last year.
10. AUDITORS
The present auditors, Messers Hameed Chaudhri & Co., Chartered Accountants, Lahore retire and being
eligible offer themselves for re appointment.
11. PATTERN OF SHAREHOLDING
Pattern of shareholdings of the Company is annexed.
12. REVALUATION OF FIXED ASSETS
The Directors decided to revalue Plant & Machinery and Building at present worth, which have been
incorporated in these accounts.
13. ACKNOWLEDGMENT
The Directors appreciate the spirit of good work done by the Company's staff at all levels.
ON BEHALF OF THE BOARD
(BEGUM ZARI SARFARAZ )
Peshawar: February 19, 2001. CHIEF EXECUTIVE
PATTERN OF HOLDINGS OF THE SHARES HELD
BY THE SHAREHOLDERS AS ON 30TH SEPTEMBER, 2000
BY RANGE OF SHARES HELD
NUMBER OF RANGE OF SHARES HELD SHARES HELD
SHARE FROM TO PREFERENCE ORDINARY TOTAL
HOLDERS
546 1 100 3,090 10,638 13,728
113 101 500 1,490 30,155 31,645
42 501 1,000 460 29,865 30,325
48 1,001 5,000 21,940 107,650 129,590
7 5,001 10,000 200 54,601 54,801
2 10,001 150,000 -- 23,096 23,096
2 15,001 20,000 -- 37,893 37,893
1 1,075,001 1,080,000 22,820 1,056,102 1,078,922
------------------ ------------------ ------------------ ------------------
761 50,000 1,350,000 1,400,000
========== ========== ========== ==========
NUMBER OF CATEGORIES OF SHARE HELD
SHARE SHARE PREF ORDINARY TOTAL % AGE
HOLDERS HOLDERS
753 Individuals 4,880 284,740 289,620 20.69
Investment Corporation
1 of Pakistan 300 2,272 2,572 0.18
1 Financial Institution 0 5,501 5,501 0.39
1 Joint Stock Companies 22,820 1,056,102 1,078,922 77.07
OTHERS
1 Government of NWFP 20,000 0 20,000 1.43
1 Distt Council Mardan 1,000 72 1,072 0.08
1 Municipal Committee
Mardan 1,000 73 1,073 0.08
1 Naeem's Securities Ltd. 0 480 480 0.03
1 Frontier Ass. Handicap 0 760 760 0.05
------------------ ------------------ ------------------ ------------------ ------------------
761 50,000 1,350,000 1,400,000 100.00
========== ========== ========== ========== ==========
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed balance sheet of THE FRONTIER SUGAR MILLS & DISTILLERY
LIMITED as at 30 September, 2000 and the related profit and loss account, cash flow statement and
statement of changes in equity together with the notes forming part thereof, for the year then ended and
we state that we have obtained all the information and explanations which, to the best of our knowledge
and belief, were necessary for the purposes of our audit.
It is the responsibility of the Company's management to establish and maintain a system of internal
control, and prepare and present the above said statements in conformity with the approved accounting
standards and the requirements of the Companies Ordinance, 1984. Our responsibility is to express an
opinion on these statements based on our audit.
We conducted our audit in accordance with the auditing standards as applicable in Pakistan. These
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
above said statements are free of any material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the above said statements. An audit also
includes assessing the accounting policies and significant estimates made by management, as well as,
evaluating the overall presentation of the above said statements. We believe that our audit provides a
reasonable basis for our opinion and, after due verification, we report that:
(a) in our opinion, proper books of account have been kept by the Company as required by the
Companies Ordinance, 1984;
(b) in our opinion:
(i) the balance sheet and profit and loss account together with the notes thereon have been drawn up
in conformity with the Companies Ordinance, 1984, and are in agreement with the books of
account and are further in accordance with accounting policies consistently applied;
(ii) the expenditure incurred during the year was for the purpose of the Company's business; and
(iii) the business conducted, investments made and the expenditure incurred during the year
were in accordance with the objects of the Company;
(c) in our opinion and to the best of our information and according to the explanations given to us, the
balance sheet, profit and loss account, cash flow statement and statement of changes in equity
together with the notes forming part thereof conform with approved accounting standards as
applicable in Pakistan, and, give the information required by the Companies Ordinance, 1984, in the
manner so required and, respectively give a true and fair view of the state of the Company's affairs as
at 30 September, 2000 and of the profit, its cash flows and changes in equity for the year then ended; and
(d) in our opinion Zakat deductible at source under the Zakat and Ushr Ordinance, 1980 (XVIII of 1980),
was deducted by the Company and deposited in the Central Zakat Fund established under Section 7
of that Ordinance.
HAMEED CHAUDHRI & CO.,
LAHORE: 20 FEBRUARY, 2001 CHARTERED ACCOUNTANTS.
BALANCE SHEET AS AT 30 SEPTEMBER, 2000
2000 1999
Note Rupees Rupees
SHARE CAPITAL AND
RESERVES
Authorised capital 3.1 20,000,000 20,000,000
========== ==========
Issued. subscribed and
paid-up capital 3.2 14,000,000 14,000,000
General reserve 154,000,000 144,000,000
Unappropriated profit  513,417 192,868
------------------ ------------------
168,513,417 158,192,868
SURPLUS ON REVALUATION
OF FIXED ASSETS 4 55,413,904 0
DEFERRED LIABILITY
FOR GRATUITY 19,126,702 18,477,778
CURRENT LIABILITIES
Current port on of long
term loans 5 0 6,441,000
Short term finances 6 1,682,237 144,504
Creditors, accruals and
other liabilities 7 10,427,093 18,290,338
Provision for taxation 8 2,752,313 1,752,313
Unclaimed dividend 351,069 98,678
Proposed dividends 8,135,000 6,482,500
------------------ ------------------
23,347,712 33,209,333
CONTINGENCIES AND COMMITMENTS 9
------------------ ------------------
266,401,735 209,879,979
========== ==========
The annexed notes form an integral part of these accounts.
ABDUL QADAR KHATTAK MUHAMMAD RAFIQ KHAN
DIRECTOR DIRECTOR
FIXED CAPITAL EXPENDITURE
Operating fixed assets 10 62,155,654 8,981,612
Non-operating fixed assets 11 2,312,693 1,342,955
------------------ ------------------
64,468,347 10,324,567
INVESTMENTS 12 6,135,279 4,333,680
SECURITY DEPOSITS 93,485 56,985
CURRENT ASSETS
Stores and spares 14 28,935,493 22,284,255
Trade debtors 16 82,308 3,912,103
Advances. deposits,
prepayments and
other receivables 17 7,984,038 22,051,168
Cash and bank balances 18 158,702,785 146,917,221
------------------ ------------------
195,704,624 195,164,747
------------------ ------------------
266,401,735 209,879,979
========== ==========
BEGUM ZARI SARFARAZ
CHIEF EXECUTIVE
PROFIT AND LOSS ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER, 2000
Note 2000 1999
Rupees Rupees
SALES - Net 19 160,025,420 244,806,907
COST OF SALES 20 154,214,255 238,203,097
------------------ ------------------
GROSS PROFIT 5,811,165 6,603,810
ADMINISTRATIVE AND SELLING EXPENSES 21 8,103,592 7,496,834
------------------ ------------------
OPERATING LOSS (2,292,427) (893,024)
OTHER INCOME - Net 22 24,682,886 22,298,578
------------------ ------------------
22,390,459 21,405,554
OTHER CHARGES
Financial 23 835,945 4,009,879
Miscellaneous 24 318,940 439,371
Workers' (profit) participation fund 1,024,000 783,284
Workers' welfare fund (current and
prior years - net) 0 (128,970)
Sales tax - prior year 7.3 756,025 1,290,625
------------------ ------------------
2,934,910 6,394,189
------------------ ------------------
PROFIT BEFORE TAXATION 19,455,549 15,011,365
PROVISION FOR TAXATION 8
-Current year 1,000,000 1,270,000
- Prior years 0 148,989
------------------ ------------------
1,000,000 1,418,989
------------------ ------------------
PROFIT AFTER TAXATION 18,455,549 13,592,376
UNAPPROPRIATED PROFIT/(ACCUMULATED Loss)
- Brought forward 192,868 (10,917,008)
------------------ ------------------
PROFIT AVAILABLE FOR APPROPRIATION 18,648,417 2,675,368
APPROPRIATIONS:
Transfer (to) / from general reserve (10,000,000) 4,000,000
Proposed dividends:
On ordinary shares @ 60% (1999: @ 47.5%) (8,100,000) (6,412,500)
On preference shares @ 7% for one year
(1999: @ 7% for two years) (35,000) (70,000)
------------------ ------------------
(18,135,000) (2,482,500)
------------------ ------------------
UNAPPROPRIATED PROFIT
- Carried to Balance Sheet 513,417 192,868
========== ==========
BASIC EARNINGS PER SHARE 25 13.64 10.04
========== ==========
The annexed notes form an integral part of these accounts.
ABDUL QADAR KHATTAK MUHAMMAD RAFIQ KHAN BEGUM ZARI SARFARAZ
DIRECTOR DIRECTOR CHIEF EXECUTIV