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Sindh Abadgar's Sugar Mills Limited
Annual Report 1998
CONTENTS
Board of Directors
Notice of Meeting
Directors' Report
Auditors' Report
Balance Sheet
Profit and Loss Account
Cash Flow Statement
Notes to the Accounts
Pattern of Share Holding
BOARD OF DIRECTORS Mr. Nisar H. Effendi Chairman
Mr. Zulfiqar H. Effendi Chief Executive
Mr. Rizwan H. Said Director
Mr. Razi-ur-Rehman Khan Director (Nominee of NIT/ICP)
Mr. Ikbal H. Effendi Director
Mr. Shah Nawaz Shah Director
Mr. Omer H. Said Director
Mr. Rao Muhammed Shafat Director (Nominee of NDFC)
COMPANY SECRETARY Shahabuddin Lakhani
B. Corn. FCA, FCMA (UK), FCIS (UK)
FITM, FCIS, FICM
BANKERS 1. Allied Bank of Pakistan Ltd.
2. Habib Bank Limited
3. Muslim Commercial Bank Ltd.
4. National Development Finance Corporation
5. United Bank Ltd.
AUDITORS Hyder Bhimji & Co.
Chartered Accountants
Rahman, Sarfaraz & Co.
Chartered Accountants
REGISTERED OFFICE 164-L, Block-Ill,
P.E.C.H. Society,
Karachi-75400.
MILLS Deh Deenpur
Taluka: Tando Mohd. Khan
District: Hyderabad
SINDH
REGISTRAR Gangjees Investment & Finance Consultants,
513, Clifton Centre,
Khayaban-e-Roomi,
Kehkashan, Block-5, Clifton,
Karachi-75600
NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the 15th Annual General Meeting of the Company will be held at the
Registered Office 164-L, Block-3, P.E.C.H.S., Karachi-75400 on Thursday 25th March, 1999 at 1600
hours to transact the following business:
1. To read and confirm the Minutes of the Extra-ordinary General Meeting held on 6th February, 1999.
2. To receive and adopt the Audited Accounts for the year ended 30th September, 1998 together with
the Directors and Auditors Report thereon.
3. To appoint Auditors of the Company for the year 1998-99 and to fix their remuneration.
4. To approve cash dividend @ 10% i.e. Rs.1.00 per share of Rs.10/- each for the year ended 30th
September, 1998 as recommended by the Directors.
5. To transact any other business which may legally be transacted at an Annual General Meeting with
the permission of the Chair.
By Order of the Board
(S. LAKHANI)
Company Secretary
Karachi, dated: 17th February, 1999
NOTE:
1) The Share Transfer Books of the Company will remain close for ten days and no transfer of shares
will be accepted for registration from Tuesday, 16th March, 1999 to Thursday, 25th March, 1999
(both days inclusive). Shares may be lodged for transfer with our Registrar M/s. Gangjees
Investment and Finance Consultants, 513, Clifton Centre, Kehkashan, Block-5, Clifton, Karachi-
75600.
2) A Member entitled to attend and vote at the General Meeting is entitled to appoint a proxy to attend
and vote on his behalf. Proxies in order to be valid must be received at the Registered Office of the
Company 48 hours before the time of the Meeting. A proxy must be a member of the Company.
3) The shareholders are requested to communicate the change in their mailing address, if any,
immediately to our Registrar.
DIRECTORS' REPORT
Dear Shareholders,
On behalf of the Directors and myself it is my privileged honour to welcome you to the 15th Annual General Meeting
of the Company and it is with glorification of Allah's Blessings that I present Fifteenth Annual Report for the 1998 Financial
Year along with the Financial Statements for the year ended on September 30, 1998.
The Crushing Season 1997-98 did not remain free from uncertain conditions and unforeseen rattling problems of last year.
Situation aggravated further due to devaluation, escalation and imprudent adhoc sugar policy of the Federal Government and
unethical and economically ill advised provincial levies. Cane support price alone was enhanced from Rs. 24.50 in 1996-97 to
Rs. 36.00 per 40 KG (a percentage-wise increase of 46.94%) and increase in the rate of Quality Premium was also not in line or
balanced with the average mill gate sale price. of sugar obtained to compensate the farmer for excess sugar produced over and
above the bench mark of sugar recovery (8.7%). Installed crushing capacity of each mill in Sindh Zone remained under utilized
because of ill advised and unplanned increase in crushing capacity both horizontally and vertically. Besides the total cost of sugar
production, the total quantity of sugar in the country has now become important to study by the policy makers. Sugar for domestic
consumption has been achieved. The surplus sugar production will ruin the total economics of Sugar Industry both for producers
and processors. Requirement of sugar quantity in international market and the vagaries of the international market visa vis the
price of sugar internationally obtainable as against our own cost of sugar has to be studied, lowered and controlled to be
competitive also in price, without which over production of sugar would be suicidal. Actual sugar cane crushed during the year in
Sindh Zone was higher by 3.54 million tons (34.30%) due to increase in cultivated area under sugar cane from 247,988 to 261,586
hectares. Crushing average per mills during the year works out to 513,086 tons. Effective total installed crushing capacity of the
sugar mills in Sindh Zone is around 21.91 million tons against which only 13.85 million tons of cane being available was crushed.
This factor alone reduced the capacity utilization in Sindh to 63.23%. Whereas the capacity utilization achieved by our Mills
SASM, MASHAH-ALLAH was 80.23% for the year. Sugar Mills were under pressure of competition to secure the required sugar
cane. This compelled the Mills to accept and to pay more even for banned varieties of Sugar Cane.
In spite of the turbulent and untold difficulties, our company because of full cooperation of sincere dedicated working staff and
above all with Blessing and Guidance of ALLAH the Merciful and Beneficent, made after tax profit of Rs. 13,509,683. Reasons
for comparative less profit are obvious and mentioned above which is mainly higher cost and less sugar price, due to no other
reason but the principle of Demand and Supply.
Hereunder, we place the accounts for 1997-98 for your perusal:
(i) Summarized operating financial results for the year under report;
(ii) Financial analysis and ratio; and
(iii) Comparative Statistics for the last five years.
(I) FINANCIAL RESULTS
  (Rupees in million)
1998 1997
Profit before taxation and after prior period items 11.650 41.829
Provision for taxation 1.860 (13.000)
---------- ----------
Profit after taxation 13.510 28.829
Unappropriated profit brought forward 6.231 5.040
---------- ----------
Profit available for appropriation 19.741 33.869
Appropriation:
Proposed cash dividend (10.425) (15.638)
Transfer to general reserve (7.000) (12.000)
---------- ----------
Unappropriated profit carried forward 2.316 6.231
========== ==========
1998 1997
(II) FINANCIAL ANALYSIS AND RATIOS
Gross profit / sales 10.71% 12.70%
Net profit to sales before taxation 0.11% 4.65%
Net profit to sales after taxation 1.64% 3.21%
Earning per share before taxation Rs. 1.18 Rs. 4.01
Earning per share after taxation Rs. 1.30 Rs. 2.77
Break-up value of share Rs. 13.87 Rs. 13.57
Debt equity ratio 48.23: 51.77 49.81: 50.19
Current ratio 1.14: 1.00 1.12:1.00
1997-98 1996-97 1995-96 1994-95 1993-94
(III) COMPARATIVE STATISTICS
Season Commenced 07.11.1997 04.11.96 16.10.95 09.11.94 02.10.93
Season Closed 15.04.1998 09.04.97 04.04.96 17.04.95 10.04.94
Days worked 160 157 172 160 191
Sugarcane crushed (M.T.) 513,451 472,344 501,523 534,662 545,478
Daily average crushing (M.T.) 3,209 3,009 2,916 3,341 2,856
Sugar recovery % 10.8000 10.7200 10.451 9.7555 9.6091
Sugar production (M.T.) 55,450 50,638 52,358 52,196 52,362
Molasses production (M.T.) 24,853 22,426 23,092 24,937 26,291
PERFORMANCE
During the reporting crushing season 1997-98, cane crushed was 513,451 metric tons which is higher by 41,107 metric
tons (8.70%) when compared with last year's crushing of 472,344 metric tons. This increase is due to improvement in
cane production supply as discussed in the preceding paras. The comparative figure with averages of Sindh Zone are
given as under:
Particulars Sindh Zone SASM Increase
(Average)
Crushing tons 513,086 513,451 + 365
Sucrose Recovery % 9.92% 10.80% + 0.88%
Sugar Production tons 50,907 55,450 + 4,543
It is pleasing to note that in all the three averages of Sindh, our Company has achieved better results. Average crushing
shows slight increase by 365 tons but the production of sugar record increase by 4,543 tons (8.92%) due to the better
extraction of sucrose recovery derived by the mills during the year.
As for our average crushing per day during this crushing season works out to 3,209 tons as against last year's 3,009
tons per day. Sucrose recovery extracted also increase by 0.08% over the last year (1997 10.72% and 1998 10.80%).
Overall operational performance is, MASHAH-ALLAH better when compared with the general average and when compared
with company's performance last year.
FINANCIAL COMMITMENTS
Our Company MASHAH-ALLAH has paid off every due financial commitments in time. Current maturity of Rs. 6.591 million
of GTF loan will INSHAH-ALLAH be paid in time. All the long term loans have been cleared except NDFC GTF loan with
an outstanding amount of Rs. 10.26 million which includes current maturity of Rs. 6.591. Thereafter the last installment
is due on December 31, 1999 and INSHAH-ALLAH on repayment of that, our company by the Grace of ALLAH will be
free from every long term liabilities secured for Project Financing.
CENTRAL EXCISE DUTY CLAIMS
AND PENDING CASES
Central Excise Duty cases for 1988-89, 1991-92 and 1992-93 filed by the company, almost remain pending in Courts.
Case for 1988-89, though decided in our favour by the Supreme Court but referred back to the CBR and then appeal
before the Tribunal, as previously reported. Appeal before Tribunal of two members, (one judicial and other technical
member) was heard and the judgement given was a split decision. Technical member against us and judicial member
in our favour. Thereupon case was referred to the Chairman Tribunal, who after hearing, decided in our favour. Thus
two decisions were in our favour and one against. The Collector. Customs (CBR) has now preferred an appeal before
the High Court of Sindh and the matter therefore again remains pending. It is important to understand that bank guarantees
of some Sugar Mills who did not obtain Stay Order from Tribunal were cashed by the Collector of Customs. On
representation, the High Court then decided that the CBR should return/refund the money within 15 days of the Tribunal's
final order. The Collector, Customs accordingly advised the Sugar Mills to accept adjustment of the forcibly recovered
amount in their future Central Excise Duty payments for the year 1998-99 onwards.
In our case, out of two bank guarantees, one amounting to Rs. 10.75 million was encashed forcibly. Second bank
guarantee for Rs. 13.648 million still remains because the Collector of Customs has neither encashed nor returned.
The encashed amount of Rs. 10.75 (M) will be adjusted and therefore shown as Receivable in the Financial Statements.
The cases of 1991-92 and 1992-93 remain pending.
SALES AND SALES TAX
The Government has levied the sales tax @ 12.50% w.e.f. April 1, 1998, for sales to the registered buyers and 13.50%
for unregistered buyers. Prior to this date, only Central Excise Duty was levied at Rs. 2,150/- per ton. But after the levy
of Sales Tax at 13.50%, the Sales Tax Rs. 1,755/- plus Excise Duty Rs. 400/- per ton increased the total to
Rs.2,155/- till November 30, 1998.
EXPORT OF SUGAR
The company, By the Grace of ALLAH, did export 10,305 tons of sugar during the year. International sugar price fluctuated
from a high US$ 320 to US$ 245 per ton F.O.B. The government therefore allowed Duty-Draw back of Rs. 1,500 per
ton upto May, 1998, and then due to price fluctuation and on P.S.M.A. request, it was raised to Rs. 4,500 per ton w.e.f.
June 01, 1998.
DIVIDEND 1997
The SASM Board of Directors declared cash dividend @ 15% for the year September 30, 1997. Dividend Warrants for
the resident shareholders were despatched on May 12, 1998, and for non-resident shareholders an application was made
to the State Bank of Pakistan in April, 1998, with a request for approval of the remittance. We have since been vehemently
following the Bank in writing as well as personal visits for the approval. We have also written a letter to the Governor
State Bank of Pakistan on October 08, 1998, but approval is still awaited. The dividend amount was deposited with Muslim
Commercial Bank Limited for the total payment of dividend for 1997 on May 12, 1998. Separate Dividend Account for
non-resident shareholders is also with the Bank. To find workable solution for the non-resident shareholders, we offered
them option to accept payment in Pak Currency vide our letter dated March 04, 1998. Non-resident shareholders who
opted for the payment of the dividend in Pak Currency were paid immediately. Those who have not accepted the option
the payment has not yet been made and the matter is pending with the State Bank of Pakistan.
CENTRAL DEPOSITORY SYSTEM
Pakistan Central Depository System has been introduced vide Central Depositories Act, 1997. It is mainly to avoid
compulsory physical transfer of shares for securing other advantages by the shareholders. Ordinary shares of our company
have been declared eligible securities under the Act w.e.f. November 18, 1998. All the formalities have been completed
in time and complied with as per requirement of the Central Depository Company of Pakistan Limited.
COMPLIANCE FOR THE YEAR 2000
All over Computer Hardware, Software and Operating System have been updated and MASHAH-ALLAH are capable of
handling "dates" after December 31, 1999.
ON GOING CURRENT SEASON 1998-99
Information on current season upto February 16, 1999 is as under:
(i) Date of commencement November 14, 1998
(ii) Cane crushed (M.Tons) 342,440.481
(iii) Sugar bagged (M.Tons) 31,696.000
(iv) Average recovery todate 9.4931%
(v) Sugar sold and delivered (M.Tons): 19,742.150
(vi) Sugar balance in stock (M.Tons) 11,953.850
(vii) Cane procurement support price Same at Rs.36.00 as it was last year.
(viii) Quality Premium Increased to .50 paisa from .32 paisa per unit with bench mark of8.7%
remains the same.
The Government has increased the Sales Tax to 15% from 12.50% for registered buyers and 16% for non-registered
buyers w.e.f. December 01, 1998. As such the total amount for Excise Duty and Sales Tax increased to Rs. 2,350 at
15% and in majority cases to Rs. 2,480 @ 16%. Further the base sale price for computing the Sales Tax has been retained
at Rs. 13,000 per ton upto end March 1999 as per the Government Notification. The C.E.D. in addition to Sales Tax,
remains the same.
The local sale price of sugar instead of increasing in proportion to the increase in total cost has further decreased because
of over production than the consumption. SASM has MASHAH-ALLAH exported 10,268.50 tons of sugar upto February
16, 1999. The Government has made it obligatory to export 25% of the total production of the year for each mill. We,
INSHAH-ALLAH, will be exporting more sugar accordingly. Duty draw back to encourage export and to compensate for
low international prices of sugar has been allowed to remain the same at Rs. 4,500/- per exported ton alongwith exemption
allowed in sales tax and excise duty.
MOLASSES:
The International price and over production has created a big financial crises because there is no disposal of Molasses
at present.
AUDITORS:
M/s. Hyder Bhimji & Company and Rahman, Sarfaraz & Company, the Auditors of the company retired and have offered
their services for the ensuing year.
PATTERN OF SHAREHOLDING:
The pattern of shareholding is annexed to this Report.
WORDS OF THANKS
The Board of Directors wishes to keep on record their sincere thanks to each and every shareholder member, who very
kindly have reassured us of their faith and confidence by re-electing us on the Board. All elected directors wish to convey'
their thanks and reassure the shareholders of their dedicated and hard work to achieve, INSHAH-ALLAH, better and much
better results. Please pray for all of us including the staff members and our Cane Growers who all join in to contribute
for achieving exemplary results, Aameen.
On behalf of the Board of Directors
NISAR H. EFFENDI
Chairman
Dated: February 18th, 1999.
AUDITORS' REPORT TO THE MEMBERS
We have audited the annexed Balance Sheet of SINDH ABADGAR'S SUGAR MILLS LIMITED as
at September 30, 1998 and the related Profit & Loss Account for the year then ended and the Statement
of Changes in Financial Position (Cash Flow Statement) together with the notes forming part thereof
for the year then ended and we state that we have obtained all the information and explanations which
to the best of our knowledge and belief were necessary for the purpose of our audit and, after due
verification thereof, we report that:
(a) in our opinion, proper books of account have been kept by the Company as required by the
Companies Ordinance, 1984;
(b) in our opinion:
i) the Balance Sheet and Profit and Loss Account together with the notes thereon have been
drawn up in conformity with the Companies Ordinance, 1984 and are in agreement with
the books of account and are further in accordance with accounting policies consistently
applied;
ii) the expenditure incurred during the year was for the purpose of the Company's business; and
iii) the business conducted, investments made and the expenditure incurred during the year
were in accordance with the objects of the Company;
(c) in our opinion and to the best of our information and according to the explanations given to us,
the Balance Sheet, Profit and. Loss Account and Statement of Changes in Financial Position
(Cash Flow Statement) together with the notes forming part thereof, give the information required
by the Companies Ordinance, 1984 in the manner so required and respectively give a true and
fair view of the state of the Company's affairs as at September 30, 1998 and of the Profit and
the Changes in Financial Position (Cash Flows) for the year then ended; and
d) in our opinion, Zakat deductible at source under the Zakat and Ushr Ordinance, 1980 was
deducted by the Company and deposited in the Central Zakat Fund established under Section 7
of that Ordinance.
RAHMAN SARFARAZ & CO. HYDER BHIMJI AND CO.
Chartered Accountants Chartered Accountants
Karachi; the 18th February, 1999
BALANCE SHEET AS AT 30TH SEPTEMBER, 1998
1998 1997
Note Rupees Rupees
CAPITAL AND RESERVES
SHARE CAPITAL
Authorised
12,500,000 Ordinary shares of Rs.10 each 125,000,000 125,000,000
========== ==========
Issued, subscribed and paid-up 3 104,250,000 104,250,000
General reserve - Revenue 38,000,000 31,000,000
Unappropriated profit 2,316,441 6,231,758
---------- ----------
Shareholders' equity 144,566,441 141,481,758
REDEEMABLE CAPITAL (Secured) 4 3,671,402 10,262,875
LIABILITIES AGAINST ASSETS SUBJECT TO
FINANCE LEASE 5 8,926,550 9,368,407
LOAN FROM DIRECTORS 6 - 2,296,542
DEFERRED LIABILITIES 7 108,705,676 102,862,049
CURRENT LIABILITIES
Current portion of long term
liabilities 8 13,375,069 15,603,086
Short term running finance 9 77,845,000 34,000,000
Creditors, accrued and other liabilities 10 54,334,600 80,278,980
Provision for taxation 25,689,644 29,718,560
Proposed dividend 10,425,000 15,637,500
---------- ----------
181,669,313 175,238,126
CONTINGENCIES AND CAPITAL COMMITMENT  11
---------- ----------
447,539,382 441,509,757
========== ==========
FIXED ASSETS - TANGIBLE
Operating fixed assets 12 240,686,268 245,834,512
LONG TERM LOANS AND ADVANCES 13 268,769 415,761
LONG TERM DEPOSITS 14 15,543,576 15,752,940
CURRENT ASSETS
Stores and spares 15 45,149,798 53,385,796
Stock in trade 16 82,048,746 70,057,714
Trade debts (Unsecured) considered good 8,002,727 5,905,978
Loans and advances 17 17,555,702 37,212,173
Deposits and prepayments 18 4,403,900 3,066,480
Other receivables 19 20,777,348 1,534,081
Cash and bank balances 20 13,102,548 8,344,322
---------- ----------
191,040,769 179,506,544
---------- ----------
447,539,382 441,509,757
========== ==========
Note: The annexed notes form an integral part of these accounts.
ZULFIQAR H. EFFENDI RIZWAN H. SAID
Chief Executive Director
Karachi: the February 18, 1999
PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED
30TH SEPTEMBER, 1998
1998 1997
Note Rupees Rupees
SALES 21 823,719,203 898,633,021
COST OF GOODS SOLD 22 (735,487,966) (784,544,659)
---------- ----------
GROSS PROFIT 88,231,237 114,088,362
OPERATING EXPENSES
Administrative 23 (48,056,637) (41,864,275)
Selling and distribution 24 (10,234,682) (1,347,645)
---------- ----------
(58,291,319) (43,211,920)
---------- ----------
OPERATING PROFIT 29,939,918 70,876,442
FINANCIAL CHARGES 25 (32,789,655) (28,748,159)